• Before enrolling it is recommended that you review the pieces involved in the enrollment, installation, and participation process.

    APTA Membership

    APTA members receive discounts on enrollment. Make sure your APTA membership is active or join today.

    Enrollment Portal

    When you begin the enrollment process, you will enter the enrollment portal, where you will be prompted to create a login and password. During the enrollment process you will access the Participation and Business Associate Agreement and the Data Use Agreement (learn more below).

    Enrollment Prep Sheet

    It is recommended that you download the Enrollment Prep Sheet (.pdf). Practitioner-specific information is required for each physical therapist enrolling, so it is a good idea to pull this information together before starting. Some of the specific information you will need for each physical therapist being enrolled includes:

    • APTA membership number (if applicable)
    • NPI number
    • TIN
    • Location information for practice

    A User Manual (.pdf) is now available to help guide you through the process.

    Participation Agreement and Business Associate Agreement

    A signed Participation Agreement is required between the enrolling organization and APTA. The agreement outlines expectations and participation requirements of both parties. Included with the Participation Agreement are the Business Associate Agreement and the Data Use Agreement, which will address the use of personal health information (PHI) and HIPAA compliance. The Participation Agreement will be signed electronically, but a PDF may be printed before signature. These agreements will be provided via the Enrollment Portal.

    Client Account Manager

    Upon signature of the Participation Agreement, a Client Account Manager will be assigned to your practice/organization. The Client Account Manager will be integral to the installation of the software needed to facilitate data collection and then help work with you to understand Registry features, such as the user dashboard, and report functions. Regular teleconferences will be held with the Client Account Manager during the initial several weeks of participation as you learn to use the dashboard to query data and see measure performance.

    Registry Practice Connector (RPC) Installation

    The Registry Practice Connector (RPC) is an application used by the Physical Therapy Outcomes Registry to access, query, and transfer data from the practice database to the servers supporting the Registry. The RPC will be installed on either the practice's electronic health record (EHR) database server or on a computer that has access to the EHR database (or a current copy of the database). The RPC utilizes a "read-only" account to directly access the EHR database. The connection will only be initiated from the practice. In situations where RPC installation is not possible, the Physical Therapy Outcomes Registry can accept data files from the practice or their EHR vendor via data pushing.

    Data Extraction

    Once the RPC is installed, patient/encounter data is transmitted from the practice into the Physical Therapy Outcomes Registry data warehouse. Data is separated into de-identified clinical data and PHI data. PHI data is secured in compliance with HIPAA laws and regulations. Data will be re-identified for Merit-Based Incentive Payment System (MIPS) submission to the Centers for Medicare and Medicaid Services (CMS). All data extraction and upload activity is fully encrypted and follows HIPAA compliance regulations.

    EHR Mapping

    The first several weeks will be crucial to ensure accurate data mapping from your EHR into the Physical Therapy Outcomes Registry. The practice/organization administrator will work closely with the assigned Client Account Manager during this initial mapping process.

  • Last Updated: 2/14/2017
    Contact: registry@apta.org